Changing the name of your limited company might seem daunting at first, but with the right guidance, it can be a straightforward process. 

Whether you’re rebranding, expanding, or just refining your business identity, understanding how to change a company name makes sure you are staying compliant. It also helps make the transition seamless for your stakeholders. 

Choosing the perfect new name for your company

Here’s a step-by-step guide on how to change a company name.

Step 1: Decide on a new company name

Choosing a new company name can be one of the most exciting parts of the process. However, you need to make sure that your chosen company name complies with UK regulations.

Your new name must:

• Be unique and not too similar to existing company names on the Companies House register. Check out our article on creating a unique name for your business for tips on doing this. 
• Not be considered offensive.
• Avoid sensitive words or phrases without proper approval (e.g. “royal” or “bank”).
• Include “Limited”, “Ltd”, or “LTD” unless you’re a registered charity exempt from this.

Take your time to check the Companies House database to confirm your preferred name is available. 

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Step 2: Update your Articles of Association if required

Before officially changing your company name, you need to review your Articles of Association. If they contain any specific rules about name changes, you’ll need to follow those. 

You can only apply to change a company name if you have a special resolution or permission given in your company’s Articles of Association. However, most companies will need a special resolution to approve the change. 

What is a ‘special resolution’?

A special resolution is a formal decision made by the shareholders. You’ll need:

• Draft the resolution, specifying the new company name.
• Secure approval from at least 75% of shareholders (or a higher threshold if your Articles of Association require it).
• Record the resolution in the company’s official minutes.
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Step 3: Notify Companies House

Once the resolution is passed, you must inform Companies House by filing the appropriate forms.

If you’re applying by special resolution then you’ll need to submit Form NM01. If you’re registering with permission from the company’s Articles of Association, then you need to complete Form NM04. 

The fastest way to complete this process is online via the Companies House website. However, you can only use this method if filing changes of name by special resolution only. If filing by post, expect processing times to take a little longer.
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Step 4: Update your branding and stakeholders

After Companies House approves the change, you’ll receive a Certificate of Incorporation on Change of Name. This document confirms the new name has been legally recognised.

At this stage, it’s time to update:

• Your website, email addresses and marketing materials.
• Bank accounts, contracts, and other legal documents. 
• Clients, suppliers, and other stakeholders about the name change.
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Step 5: Stay compliant

Remember, changing your company name doesn’t create a new legal entity. Your responsibilities, contracts, and obligations remain the same. 

Make sure your statutory records, such as company registers and confirmation statements, reflect your new company name.

How Crunch can help with Limited company accounting

Changing your company name is just one part of running a successful Limited company. Managing accounts, filing taxes, and staying compliant with HMRC can feel overwhelming — but that’s where we come in.

At Crunch, we specialise in making accounting simple for Limited companies. From real-time bookkeeping software to expert advice, we’re here to support your business every step of the way.

If you’re looking for an accounting partner who understands your needs, get in touch with us today and discover how we can help you save time and money.

Book a call

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